VAT software for UK resellers — margin scheme, standard 20%, or both.

UK resellers and the accountants who handle their VAT. Whether you're on the VAT Margin Scheme (typical for second-hand phones, electronics, and other used goods), filing standard 20% on new stock, or running a hybrid of both, you can pick the VAT template that fits your business and run the workflow against it. Phone resellers, second-hand electronics traders, generic retailers selling resold goods, and bookkeepers with reseller clients are all in scope.

Three at the company level: Margin Scheme only, Standard 20% only, and Hybrid (margin + standard). At the line level we support margin-scheme, standard 20%, exempt, zero-rated, reverse-charge, and unknown (for items still under review).

Yes. You can choose a 'Standard 20% only' template during onboarding. The system will calculate VAT at 20% per line, record purchases and sales with editable per-line treatments, and produce VAT-period summaries — without any margin-scheme overhead. Stock book and matching review are template-dependent and don't apply to a Standard 20% only setup.

Pick the 'Hybrid' template. Each stock line carries its own VAT treatment — margin scheme, standard 20%, exempt, zero-rated, or reverse charge — and the VAT return view rolls everything up into a single quarterly summary. You can edit a line's VAT treatment from the transaction edit screen if you need to correct it later.

Yes. The system supports multi-company management, so accountants can manage margin scheme records for multiple client businesses from a single account. Each company's data is completely separate, with role-based access controls for team members.

Absolutely. The tool was initially designed with mobile phone resellers in mind. On margin and hybrid templates, it supports IMEI and serial number matching with high-volume item-level tracking and clear per-device profitability. Phone and electronics resellers on a Standard 20% only template still get per-line VAT and quarterly summaries, just without the matching review step.

VAT Margin generates VAT period summaries and a complete audit trail for every action — across all three VAT templates. On margin scheme and hybrid setups, you also get stock book records with full purchase-to-sale traceability per item. VAT calculations are deterministic and auditable, giving you the structured records HMRC expects without building them manually.

Spreadsheets work for small volumes, but they don't scale. As item count grows, manual reconciliation becomes slow and error-prone — there's no audit trail, no validation, and one deleted row can throw off an entire VAT return. VAT Margin gives you per-item calculations and compliance-ready records, plus automated purchase-to-sale matching and stock book generation on margin and hybrid templates — all without maintaining fragile formulas.

The matching engine runs on margin scheme and hybrid templates. It proposes links between purchased items and sold items using multiple signals: IMEI or serial numbers, invoice references, product descriptions, model and storage details, and price proximity. Each proposal includes a confidence score. You review and approve the matches before any VAT is calculated. Standard 20% only setups don't use the matching engine.

Yes. You can import purchase and sales data via CSV upload. The system also supports integration with accounting platforms like QuickBooks Online. Column mapping is flexible, so you can import from most spreadsheet formats without reformatting your data.

Yes. Every Early Access signup includes a 14-day free trial with no credit card required. You get full access to all features so you can evaluate the tool with your real data. If you subscribe during Early Access, your discounted rate of £25/mo is locked in for life.

When we move to general availability, standard pricing will be higher. Founding members who join during Early Access keep their £25/mo rate for as long as they remain subscribed — it never increases.

Under the UK VAT Margin Scheme, VAT is calculated on the profit margin rather than the full selling price. The formula is: margin (selling price minus purchase price) divided by 6. If the margin is negative — for example, if you sold a used phone at a loss — no VAT is due on that item. VAT Margin automates this calculation for every matched item so you never have to do it manually.

HMRC requires a stock book showing each item purchased and sold under the margin scheme, with purchase price, selling price, and the VAT margin calculated per item. You also need purchase invoices and records that allow HMRC to trace each item from acquisition to sale. VAT Margin generates all of these records automatically with a full audit trail.

Yes. We use industry-standard safeguards to protect your information, including encrypted connections, controlled access, and secure systems designed to prevent unauthorised use. Your password is securely hashed before storage — we never store it in plain text. We regularly review and improve our security practices as the platform evolves.

We do not sell your data. We only share data with a small number of trusted service providers where necessary to operate the platform, such as for payments and essential service functionality. These providers are required to handle data securely and only process it on our behalf.

Yes. You can request deletion of your account and all associated data at any time by contacting us at [email protected] or through your account settings. We process deletion requests within 30 days. Some records may be retained where required by law, such as billing records for UK tax compliance.