For phone resellers
Track every handset from purchase to sale. Match phones by IMEI, calculate VAT on the margin automatically, and generate the stock book records HMRC expects — without spreadsheets.
14-day free trial · No credit card required · Cancel anytime
You might trade hundreds of phones a week. Each one needs individual tracking under the margin scheme — purchase price, sale price, and VAT calculated per device. Most resellers try spreadsheets, but they break down fast at volume.
Every phone is a unique item. Tracking individual IMEIs across purchase invoices, stock, and sales in a spreadsheet is slow and error-prone.
Linking which phone you bought to which phone you sold — across different suppliers, dates, and invoice formats — eats hours every quarter.
One wrong VLOOKUP or deleted row can throw off VAT calculations across an entire period. And there's no audit trail to catch it.
If HMRC asks you to trace a specific phone from purchase to sale, can you do it in minutes? Most resellers can't.
Import your purchase and sales data. The system creates individual stock records for every phone, proposes IMEI-based matches, and calculates VAT per device — giving you HMRC-ready records without the manual work.
The matching engine uses IMEI numbers, serial numbers, and device references to automatically link purchases to sales. Review and approve with one click.
VAT is calculated on the margin for each individual phone — selling price minus purchase price, divided by 6. Negative margins are handled correctly.
Every phone becomes a trackable stock item. Generate the stock book records HMRC requires with one click, ready for inspection or filing.
Import hundreds or thousands of phones from your existing spreadsheets or accounting systems. Flexible column mapping means no reformatting.
See exactly how much margin you made on every phone, every supplier, and every period. Know which models and channels are most profitable.
Every import, match, approval, and edit is logged. If HMRC asks about a specific device, you can trace its full history in seconds.
IMEI
Individual device tracking
1/6th
Automatic margin-to-VAT
Hours
Saved per quarter
100%
Purchase-to-sale traceability
When you buy and sell used mobile phones, the VAT Margin Scheme lets you pay VAT only on the profit margin (selling price minus purchase price), not the full sale amount. The VAT due is calculated as margin divided by 6. If you sell a phone at a loss, no VAT is due on that item.
Yes. The smart matching engine uses IMEI numbers, serial numbers, and device references to automatically propose purchase-to-sale matches. This is critical for phone resellers who trade hundreds or thousands of handsets per quarter.
HMRC requires a stock book showing each phone purchased and sold, with purchase price, selling price, and VAT margin per item. You need clear traceability from purchase to sale for every device. VAT Margin generates these records automatically.
Yes. You can bulk import purchase and sales data via CSV. The system supports flexible column mapping, so you can import directly from your existing spreadsheets or accounting systems without reformatting.
During Early Access, VAT Margin is £25/month with a 14-day free trial. No credit card required. This includes IMEI matching, stock book generation, VAT reports, QuickBooks integration, and support for up to 10 team members.
Join phone resellers across the UK who are saving hours on VAT margin calculations and staying HMRC-compliant with less effort.
Early Access · £25/mo · Price locked in for life · Cancel anytime